Catholic Parish of Warkworth and Puhoi

Parish Council dissolved 10th July 2020

MINUTES Warkworth/Puhoi Parish Pastoral Council Meeting

MINUTES Warkworth/Puhoi Parish Pastoral Council Meeting

MINUTES Warkworth/Puhoi Parish Pastoral Council Meeting

MINUTES Warkworth/Puhoi Parish Pastoral Council Meeting

1. Prayer: Fr Sean
2. Attendance: Lynn Williams, Fr Sean, Fran Hardy. Berny Straka, Rick O’Flaherty, Christine Greig, Simon Straka
3. Apologies: Heston Prosper-Smith; Tim Holdgate
4. Approval of minutes of the previous meeting: Proposed: Rick O’Flaherty. Seconded: Christine Greig, all agreed
5. Matters Arising from the previous minutes:
   • Working Bee good response 25 attendees
   • Tim Holdgate and Agnes Lemulu attended the social housing meeting
6. Correspondence – IN/OUT None

   GENERAL BUSINESS: Housekeeping

   Backup for Fran
   Berny advised nobody came forward as a backup for Fran.

   Engage 18
   Bob Dye suggested 3 boxes Achievable – What could be- but we need more people.
   There was a positive response from the parishioners.
   Fran suggested a notice in the newsletter thanking people for their responses.
   Rick suggested a notice in the newsletter and a sheet up on the wall in churches for final comments from parishioners, Simon suggested it could be put on the website.
   Christine will contact people who have indicated an interest in the music.
   Engage 18 team will present results at mass in Warkworth Catherine will do a power point presentation.
   The poster for the PPC is finished Berny needs a photo of Jerome and also photos of the finance committee they will then be included in the poster.

   Liturgy meeting
   This meeting was held last week, The diocesan Liturgy group proposed workshop at St Johns Mairangi Bay, but were looking for attendees, for 23/8/18 at 7-9pm, Sean, Christine to attend, and possibly Jenny Scholum from Puhoi.

   • Fran has offered to take communion to the sick
   • Training for Liturgy of the word, Sean will co ordinate group. Available homilies can be found on the new @homily.com.
   • ½ hr training for ministers and Readers of communion dates tbc for both Puhoi and Warkworth possibly September, Christine will speak to Bob Dye.
   • Christine requested the possibility of another person on the committee, Rick will be a backup. Kristin Price has been approached as has Chris Martin.

   OTHER BUSINESS

   • Prayer group 4-week course need to get booklets, Fran will coordinate this, to be done at home 12 booklets to be ordered by Berny.
   • Finance Committee Is currently finalizing the disposal of church land to NZTA this land is adjacent to the cemetery in Warkworth and is required under the public works act.
   • Projectors to be mounted on the ceilings of both churches.
   • Fran asked if the church was able to open a sub-account for people to donate to Greenacres school in Uganda. Berny did not think this was a viable option however she would take the request to the Finance committee.
   • Survey still waiting on a response from the Deanery, as to what happen now they are completed.
   • Christine and Berny to make a sign requesting the hot water be left on.
   • Christine will hold a music workshop on 27/10/18 for youth, Emily will advertise this on facebook page
   
   
7. Closing Prayer – by Fr Sean
8. Next Meeting: 9/9/2018 Puhoi Pub Dining Room
9. Meeting closed at: 12.50 pm

MINUTES Warkworth/Puhoi Parish Pastoral Council Meeting

1. Prayer: Fr Sean
2. Attendance: Lynn Williams, Fr Sean. Berny Straka, Rick O’Flaherty, Christine Greig, Tim Holdgate, Fran Hardy, Agnes Lemuelu
3. Apologies: Straka, Heston Prosper-Smith; Jerome Hardy
4. Welcome: Berny extended a welcome to Agnes Lemuelu who is representing the Kiribati Community
5. Approval of minutes of the previous meeting: Proposed: Rick O’Flaherty. Seconded: Simon Straka. All agreed
6. Matters Arising from the previous minutes:
   • Rick O’Flaherty requested clarification regarding the children’s mass times.
   • Is the children’s liturgy to be held in Warkworth on the 3rd Sunday of the month?
   • A request was made for a back up person, to be available for Debbie and Fran
   • A blessing for the children will be held at the end of Mass.
7. Correspondence – IN/OUT None
8. General Business: Housekeeping.
   
   

   NEW BUSINESS

   Engage 18 handouts
   Rick has given copies of the handouts to each attendee. NB is this just for WW or the whole parish?
   It will be advertised in the newsletter
   Possible done at Puhoi via a projector Berny and Lynn to discuss.
   It will be updated and confirmed before being presented.
   A presentation at mass will be held in 3 weeks’ time, either. 22 or 29 July 2018. Someone will speak at each mass; an email will be sent out for a roster asking for people to present to the congregation.

   Social Housing
   Contact from Jan at De Paul house, re social housing in WW, and is there still a need for this in our community. Agnes will speak to Jan, she will also speak to the Kiribati community.
   Time will assist Agnes. Berny will forward the mails to Agnes and Tim.

   Working B
   This has been organised for Saturday 6th at 8.30am at Warkworth after the men’s breakfast.

   Storeroom
   The storeroom at WW is to be cleaned out as it is a current Health and Safety issue. Berny will co ordinate items to be put out, so people can come take what they want. Christine has offered to take items of clothing home and wash them. Agnes will ask the Kiribati community if they have anything stored in the storeroom.

   Reporting
   A meeting needs to be held within each group.
   Kiribati community, to hold a meeting re Kiribati mass times.
   Holding a mass 1x per month
   1st Sunday of the month Kiribati priest will hold mass in own language
   2nd Sunday of the month Provide music for service.
   Agnes and Christine will coordinate.
   Rick has offered to report back on the above.

   
   
9. Closing Prayer – by Fr Sean
10. Next Meeting: 12-08-18 WW Church Hall
11. Meeting closed at: 6.45pm

MINUTES Warkworth/Puhoi Parish Pastoral Council Meeting

1. Prayer: Fr Sean
2. Attendance: Lynn Williams, Fr Sean. Berny Straka, Rick O’Flaherty, Christine Greigg, Tim Holdgate, Jerome Hardy
3. Apologies: Simon Straka, Heston Prosper-Smith
4. Guests: Debbie McKerr, Fran Hardy, Kathy Martin
5. Approval of minutes of the previous meeting: Proposed: Rick O’Flaherty. Seconded: Fr Sean. All agreed
6. Matters Arising from the previous minutes:
   • The proposed poster of the PPC cannot be completed until Jerome and Tim have supplied Berny with Photograph’s
   • Thank you, card, for M&E Hoste to be sent. Lynn to organise. DONE
   • Correspondence – IN/OUT None
   • General Business: Housekeeping.
     
     

     NEW BUSINESS

     Children’s mass
     Debbie commented that she is happy to keep things moving but would like a parish event to encourage more people to be involved & bring their children. Could be 2 people in case 1 person does not attend.
     She would like a weekly liturgy for the children and needs planning event as soon as possible. Discussion around a bible reading, colouring in etc. is required.
     Morning Tea to be held weekly at Warkworth is to be confirmed.
     Children’s mass to be held the first Sunday of the month.
     Youth Mass is to be held the 2nd Saturday of the month at 6pm, DVD and Takeaways for the youth will be held after. This will need to be put on the roster for the next 2 months. The men’s breakfast will need to be added to the newsletter Berny will do this, also fundraising for the youth.
     Debbie commented that the 3rd Sunday of each month the children’s liturgy at WW needs to relate to children.
     Children’s blessing will be done at every mass.

     Planning Meeting
     Warkworth will give a presentation to the PPC in 1 months’ time, re Common Activities incl Mens breakfast, Coffee group, Name tags, Parish community and Apostolic activities.
     Berny will organise paint to be used in the hall anteroom, to brighten up the space for the youth.

     
     
   • Closing Prayer – led by Fr Sean
   • Next Meeting: 1-07-2018
   • Meeting closed at: 12.35pm

MINUTES Warkworth/Puhoi Parish Pastoral Council Meeting

1. Prayer: Fr Sean
2. Attendance: Lynn Williams, Fr Sean. Berny Straka, Simon Straka, Rick O’Flaherty
3. Apologies: Lauren Boakes, Heston Prosper-Smith, Christine Greig
4. Absent: T Buren, L Ozrienski
5. Approval of minutes of the previous meeting: Proposed: Simon Straka. Seconded: Rick O’Flaherty. All agreed
6. Matters Arising from the previous minutes:
   • Lech’s baby. Rick to find out gender of baby a card will be sent.
   • Photos of PPC sent to Berny she will make posters and have ready for the AGM
   • Parish Picnic, good attendance 40-50 people attended. Rick and Bob Dye have photos they will be sent to Simon. Positive feedback was received, suggestion that next year the Kiribati community might like to organise
   • Correspondence – IN/OUT None
   • General Business: Housekeeping. A card will be sent to ????? for the lovely alter cloth. Rick to advise details of person who made it.
     Fit for Mission, due by 20th Feb. Berny will attach the minutes.
     
     

     NEW BUSINESS

     Greeters
     Discussion on having a greeter stationed at the front of the church at mass, possibly adding to the church roster

     New PPC members:
     AGM Berny will make some posters for discussion as we need to advertise, Simon suggested each PPC member could shoulder tap 1 person to join.

     Children’s mass':
     Debbie Rice is organising the children’s mass; however, she will need help with getting people involved. This will require support for Debbie.
     Children’s mass in Puhoi, emails are sent to the families, this is done by Berny. Berny will send Rick an email on how it is done at Puhoi. Kiribati children will be invited to take part

     Youth:
     Friday night entertainment for WW children, to be discussed.
     Also, for discussion the possibility of a Friday Family movie night again at WW both can be discussed after the AGM

     New parishioners:
     Rick asked about new parishioners, could they be visited by Father, and also given a welcome pack. To be discussed.

     
     
   • Closing Prayer – led by Fr Sean
   • Next Meeting: 29th April 2018
   • Meeting closed at: 12.43pm

MINUTES Warkworth/Puhoi Parish Pastoral Council Meeting

1. Prayer: Fr Sean
2. Attendance: Lynn Williams, Fr Sean, Lauren Boakes. Berny Straka, Simon Straka Lech Ozrienski, T. Buren Heston Prosper-Smith
3. Apologies: None
4. Guests: Rick O’Flaherty, Christine Greig
5. Approval of minutes of the previous meeting: Proposed: Simon Straka. Seconded: Fr Sean. All agreed
6. Matters Arising from the previous minutes: Anointing Mass, Adoration of the Blessed Sacrament, Parish Picnic, Lenten Study
7. Correspondence – IN/OUT None
8. General Business: Housekeeping. Advised K Rice is no longer the finance rep – Simon or Bernadette can answer any finance questions.
   
   Motion: That Rick O’Flaherty be accepted as a member of the PPC.
   Proposed: Berny S. Seconded: Fr Sean. All Agreed
   
   Motion: That Christine Greig be accepted as a member of the PPC (Liturgy and Music Rep)
   Proposed: Rick O. Seconded Heston P-Smith. All agreed.

   NEW BUSINESS

   Parish Survey
   The survey results are in and the PPC will be acting on recommendations – as follows:

   1. The possibility of help for solo mums? Need to identity what help is required.
   2. Don’t know who our PPC are? Suggestion that a photo of the PPC should also be in the Christmas magazine and displayed on the back wall of the churches (possible privacy issue) and a member of the PPC could speak at church, PPC should write an article for the church magazine and to be included on the parish website.
   3. Parishioners need to judge less?
   4. A list of parish tradesmen? Could be held at the back of the churches TBC or held by parish office and a link added to the parish website (a skills list or trade and services).
   5. What is there for youth? Lauren B advised that the youth had been going well, but is now not working.
   6. No talking in the church before Mass? A note will be included in the newsletter and to be mentioned before or after mass for fellowship the church will be open during the week for reflection.
   7. Newsletter needs more local content.

   Liturgy:
   Possibility of anointing mass with Eucharistic adoration.
   Kristin Price has offered to start a bible study group.
   Kiribati involvement during mass: e.g. Dancing in the Gospel. T Buren has been asked if the Kiribati group can sing in English? Also he needs to know what hymns can be used re copyright of hymns. Berny advised a register for music/copyright is held in the parish.
   Shona Pickup and Trish Coupe have volunteered to visit the sick of the parish.
   Parish office to advertise in weekly newsletter, that we are looking for Talented Parishioners to help out in ministries.

   Christmas Magazine:
   Finance chairman, Fr Sean and Kristine Price have written reports to be included in the Christmas Magazine.
   T Buren will ask someone from Kiribati to write a short history of the Kiribati people in Warkworth

   Parish Picnic:
   Lech O suggested Kiribati picnic combined with European parishioners and food is a good opportunity to meet each other and experience each other’s culture.
   Rick O advised nothing much has been done at present, Point Wells has been suggested as a possibility also Puhoi Pony Club, or the Puhoi Domain. Heston to borrow a marquee if needed.
   The Picnic needs to be advertised and Berny will put in the Christmas Magazine, date possibly late Feb.

   Altar Servers:
   Simon suggested musicians and altar servers should be given a gift as a thank you for their help - there is money available in the youth account, this would also include the Kiribati youth. The total number of children TBA.
   Lech O will donate $25.00 per child for Warkworth helpers and Simon will organise for Puhoi. Possible x 10 children.

   
   
9. Closing Prayer – led by Fr Sean
10. Next Meeting: 11th February 2018
11. Meeting closed at: 12.37pm

MINUTES Warkworth/Puhoi Parish Pastoral Council Meeting

1. Prayer: Fr Sean
2. Attendance: Lynn Williams, Fr Sean, Lauren Boakes. Berny Straka, Simon Straka Lech Ozrienski, T. Buren
3. Apologies: Heston Prosper Smith Kieran Rice
4. Guests Rick O’Flaherty
5. Approval of minutes of the previous meeting:
6. Matters Arising from the previous minutes: Parish Survey
7. Correspondence – IN/OUT None
8. General Business: LW gave Parish survey information for Fr, Lauren, and Berny to discuss.

   NEW BUSINESS

   Letters of thanks for their service on PPC to retired members - Tom Church, Josna Jenns.
   

   Advent Christmas Celebrations

   December Children's Masses

   Christmas Magazine

   Inviting and organizing Altar Servers - Sean & perhaps Volunteer from Two Churches

   Christmas Mass Timetable for Puhoi and Warkworth

   Information - Youth, Finance, Kiribati Group, Men's Breakfast

   Ministries

   Re. Kiribati, T Buren is not aware of helper for priest, Kiribati mass was being held today at 3.30pm. T Buren does not attend the Kiribati mass he attends WW mass.

   More people are needed for WW, incl Readers, Communion Ministers, and Collection. The Martin family’s girls are good helpers at WW, but still will need to ask for readers.

   Lapsed Catholics Rick O’Flaherty stated last course was not very successful. Possibly send out a Christmas card to parishioners, or a copy of the magazine, need to use parish roll for addresses, possibility of calling on people TBD. Lech suggested someone visiting people who are lapsed, and inviting them back to church.

   Lech advised that he has a heating machine which he is happy to donate to the parish, but a contractor would be needed to the pipe work and fitting etc. Berny will purchase a hydraulic unit the budget estimate would be around $15,000.00. Lech will need to investigate the power supply and organise.

   NB Letters to retiring committee members, Berny will draft letter, Lynn will type them.

   Mass times for Christmas, will be the same as usual.

   Reconciliations Warkworth after Tuesday mass and Saturday evening. Fr Sean will speak to the Wellsford priest to see if he can help.

   For advent only in Puhoi before mass, Fr Sean will speak to the congregation.

   Mass times for Christmas;

   • Puhoi 8.30am
   • Warkworth 10.30am
   • Warkworth Baptism 5.00pm
   • Warkworth Carols 6.30pm
   • Warkworth Christmas Mass 7.00pm
   • Puhoi Carols 8.30pm
   • Puhoi Christmas Mass 9.00pm
   • Christmas Day Mass Warkworth 9.30am

   Lech will speak to Fr Dominic, from CDC to help with reconciliations for Christmas, date to be advised, Fr Sean to see when he would like him to come.

   Children’s Mass Dec, to be left to the coordinator’s. There was a good response at the children’s mass in Warkworth today.

   Berny suggested Warkworth Kids decorate the church at the children’s mass and the Kiribati you should be invited to help.

   Christmas magazine, do we want to produce one? Including the committee updates, with a message from Fr this could also be used for outreach. There is as lack of committees, but Berny will speak to people and try for any articles to be included.

   Alter servers possibly children who have made their first communion. Lauren has a list for contact. Lauren has a roster which she emails out, but the children don’t always turn up.

   Donations are available for the youth to attend a meeting in Auckland.

   Flyers for volunteers Berny to print and place in the churches and newsletter

   Parish Dinner There will be no parish dinner this year, but possibly in the New Year or early Feb, we will hold a picnic, the date to be confirmed.

   Rick advised he has spoken to Christine Gregg re Liturgy committee.
   
   

9. Next Meeting: 3rd December 2017
10. Closing Prayer – led by Fr Sean

Meeting closed at: 12.55pm

MINUTES Warkworth/Puhoi Parish Pastoral Council Meeting

1. Prayer Mass
2. Attendance: Lynn Williams, Fr Sean, Lauren Boakes. Berny Straka, Simon Straka
3. Apologies: Heston Prosper Smith
4. Guests Rick O’Flaherty
5. Approval of minutes of the previous meeting – FR Sean, seconded Lauren Boakes
6. Matters Arising from the previous minutes:
   • Heating update required
   • Parish Survey
   • Pews
7. Correspondence – IN/OUT None
8. General Business:

   A motion was raised to accept the nomination of Berny and Simon Straka to the PPC and for Berny Straka to hold the position of chairperson, accepted Lynn Williams, seconded Lauren Boakes.
   Rick O’Flaherty commented that the PPC should have advertised for additional PPC members before going ahead.

   Berny and Simon Straka – offered to step down if additional /appropriate people join the PPC.
   
   An advert is to be drafted requesting parishioners to join either the PPC or Parish ministries as we are in desperate need. Lynn Williams to make a flyer for advertising. [ L Williams DONE 2/10/17 ]

   Parish Survey Heston to report on parish survey if he is not able to complete someone else will have to collate as this needs to be done asap and results distributed before the next PPC meeting. Also Update needed on timber for the church pews [ Heston P-Smith ASAP ]

   Fr Sean to supply information from the previous deanery meeting, otherwise he will need to ask for the information again at the upcoming meeting on 3/10/2017 [ FR SEAN ]
   
   

   NEW BUSINESS

   Ideas are needed at the next PPC meeting on how to communicate with lapsed Catholic’s in the parish. Wellsford has collated a list of parishioner’s emails, we could possible look at doing the same.
   

   Discussions need to be had with Francis (Kiribati community) regarding their timetable, ie when is the next Kiribati mass, hall bookings, leading the music 1x per month are they still prepared to do this, also would they like to lead some ministries in the mass. [ FR SEAN DONE ]

   Lynn Williams to contact Tom Church and discuss position on PPC does he still want to remain [ LYNN WILLIAMS DONE ]

   Lynn Williams to send email to Kiribati nominated PPC member and outline communication requirements. [ LYNN WILLIAMS DONE ]

   Lynn Williams to send email to Josna and Lech, to clarify their position on the PPC [ LYNN WILLIAMS DONE ]

9. Next Meeting: 5th November: 2017
10. Closing Prayer – led by Fr Sean

Meeting closed at: 12.36pm